Withdrawal Policies

Withdrawal from Courses

Students may withdraw from courses (see Add and Drop) during the first two weeks after the classes begin without affecting their grade point average. Students thereafter are required to obtain a permit from the Academic Dean to withdraw. Withdrawal from enrolled classes after the first two weeks with the proper withdrawal procedure will result in a ‘W` grade recorded in the official transcript. A student can withdraw from a class by the following procedures:

  1. Make a request to withdraw by using an official Withdrawal Request Form.
  2. Obtain the signature of instructors.
  3. Submit the completed Withdrawal Request Form to the Registrar’s Office

No withdrawals are permitted during the final three weeks of instruction except in cases such as accident or serious illness. An ‘F’ will be automatically entered in the grade report if the student does not attend the final three weeks of class without being excused. All withdrawals must be requested by completing the Drop Form. Oral requests, whether by phone or in person, are not accepted and will not be acted upon.

Withdrawal from VACU

Voluntary Withdrawal

Students wishing to withdraw temporarily, but who wish to be considered as continuing students, must first obtain an approval from the Academic Dean. The following procedures must be observed by the student:

  1. Notify the Academic Dean or the Registrar the intent to withdraw by completing and submitting the Withdrawal Notice Form.
  2. Clear all outstanding debts with VACU.
  3. Students who submit their Withdrawal Notice Form shall receive their refunds within thirty (30) days from receipt of the Withdrawal Notice Form.

Involuntary Withdrawal

Students who fail to register two consecutive semesters, without the Academic Dean’s approval, will be automatically withdrawn from VACU.

If a student fails to file his/her withdrawal notice within two consecutive quarter periods, VACU will mail the refund check to the student at the address indicated on the student’s registration record, within thirty (30) days from the last day of the second quarter.

A student may withdraw from VACU on or before the first day of instruction without any penalty. The student will be refunded the full amount of money paid minus $100 application fee if he/she is a new student and $50 registration fee if he/she is a continuing student. For students who have completed 60% or less of the 11 week instruction period, the refund shall be on a pro rata basis. This policy is binding whether or not the student filed his or her withdrawal notice to VACU.